How Businesses are Saving 10–35% with the PurchaseSmart® GPO

Managing operational costs today often means balancing operational costs against tight margins, making it essential to join a group purchasing organization for better pricing. You rely on many different vendors—vendors, shipping providers, uniform companies, office vendors—all of whom add to your overhead.

Yet many businesses are still sourcing vendors manually or negotiating pricing one relationship at a time, sometimes from multiple locations, missing opportunities to optimize on spend. These kinds of approaches don't just take up valuable time—they often lead to lost discounts, less buying power, and overspending on agreements.

That’s where PurchaseSmart® GPO by CloudX® comes in.

Ready to save 10–35% on everyday business expenses?

What Is a Group Purchasing Organization?

A group purchasing organization (GPO) is an entity that leverages the collective buying power of its member businesses to negotiate discounts with vendors. This allows companies to access favorable pricing on products and services they might not be able to secure on their own.

When you join a GPO, you'll have access to a network of pre-vetted vendors, so pricing and payment terms are already set for you. And besides streamlining the procurement process on your behalf, a GPO eliminates your exposure to unreliable vendors and unfair pricing.

What Is the PurchaseSmart GPO?

PurchaseSmart is an automated group purchasing organization solution that helps businesses save between 10–35% on everyday products and services. It gives you instant access to pre-negotiated pricing from over 100 trusted national vendors—without requiring you to change your current vendor relationships or internal processes.

Whether you're managing a single location or a multi-location business, PurchaseSmart makes it simple to optimize spend while gaining full visibility into where and how you're saving through collective purchasing.

A GPO Designed for Business Operations

PurchaseSmart was built with businesses in mind. It works seamlessly alongside your current AP systems, making it easy for your team to link existing vendor accounts, opt into preferred vendors, and start saving—without extra training or IT lift. There’s no software to install, no manual sourcing, and no need to change how you order or approve purchases, allowing you to pool resources effectively. Overall, it’s a business-friendly tool designed to bring spend optimization into your existing workflow and supply chain, effortlessly.

Preferred vendors. Competitive Pricing. Real Savings.

When you sign up for PurchaseSmart, your business gets immediate access to national pricing contracts with vendors you likely already use, such as:

Amazon Business, Office Depot, Staples, FedEx, Xerox, Uline, Cintas, Sherwin-Williams, CDW, and Grainger.

From office supplies and shipping services to uniforms, tech, and maintenance tools, PurchaseSmart helps you capture savings and cut costs across every department in your operation through collective buying.

How PurchaseSmart Group Purchasing Works

Getting started with PurchaseSmart takes just a few minutes:

1. Create a free account
2. Review and sign a short data release form.
3. Select vendors you want to enroll with through our GPO portal.
4. Start saving immediately—no disruption required.

After signing up, you no longer have to negotiate contracts or search for the best vendors. CloudX handles the onboarding and applies the negotiated rates from our group buying contracts with vendors to your existing accounts. From there, you can view both projected and actual savings in real time, helping you streamline your financial planning. There are no administrative fees and no labor-intensive procurement activities on your end.

Why Choose PurchaseSmart GPO

Business leaders choose PurchaseSmart because it delivers measurable cost savings and greater purchasing power without added complexity. By centralizing access to discounted vendor pricing and removing the need for custom negotiations, it helps teams optimize on spend, gain efficiency, and reallocate resources to more strategic tasks. It’s fast to implement, free to join, and built to support the operational realities of modern businesses.

Whether you manage one location or a network of offices, PurchaseSmart makes vendor savings simple, scalable, and smart.

PurchaseSmart Group Purchasing Organization FAQs

What vendors offer pre-negotiated GPO pricing?

We have agreements with over 100 national vendors including companies like Uline, Grainger, Cintas, Unifirst, UPS, Staples, Office Depot, Amazon Business, Hertz … and more.

Can I be selective about which vendors I want to enroll with?

Absolutely. You are free to enroll with any vendors we have pre-negotiated pricing with.

Can you explain the GPO enrollment process?

To begin, we will present potential savings opportunities for your organization. Then, simply tell us which opportunities you are interested in and we will instruct vendor representatives to load our pre-negotiated pricing to your vendor account. If you don’t currently buy from a vendor we have pre-negotiated pricing with, will introduce you to a vendor representative and they can onboard your organization if you choose to use them.

How much does it cost to enroll in the GPO?

Zero. There are no start-up costs or ongoing fees to clients who leverage our pre-negotiated contract savings. Simply enroll with the vendors of your choosing and enjoy the savings.

How quickly will I realize the program discounts?

As soon as the vendor loads the pre-negotiated pricing to your account, which is generally 1-5 business days after you ask us to activate a pre-negotiated contract.

How do I view my group purchasing organization savings?

Our PurchaseSmart platform will report the ongoing savings to you whenever possible.

Does PurchaseSmart require procurement process changes?

Not at all. For vendors where we already have pre-negotiated contracts in place, you can access better pricing simply by enrolling—no changes to your current purchasing process are required. In some cases, we may offer like-for-like pricing from competitive vendors that provide additional savings opportunities. It’s entirely up to you whether to switch or stay with an existing vendor, but overall, PurchaseSmart is designed to optimize spend without disrupting your workflow.

What if I want to un-enroll from the GPO pricing?

That’s not a problem. Simply revert back to the contract pricing you had previously. 

Are there any contracts binding me to stay on PurchaseSmart pre-negotiated pricing?

No, you are free to activate the vendors you want to transact with and you are free to stop using our GPO at your discretion.

What if I’ve signed up for specific vendor GPO contracts but I’m not seeing any savings in my purchasing?

Just contact our support team and they will ensure that vendors are honoring the GPO pricing on your account so your savings accrue quickly.

What about vendors not on your list?  Do you have contract pricing for them?

We are constantly expanding our pool of negotiated vendors and can even look into driving opportunities specific to your organization. Let us know which vendors you’d like to see more favorable pricing with, and we’ll work to include them in our GPO so you can achieve maximum supply chain benefits.

Start Saving Smarter Today

If your business is tired of chasing discounts or overpaying on essential supplies, it’s time to rethink vendor management and take advantage of collective purchasing power and spend optimization—without the hassle of negotiating better pricing.

Become a member today to access pre-negotiated pricing with 100+ trusted vendors and unlock real savings across your organization. Why pay more for the products and services you need when GPO contracts can leverage collective buying power?